Timesheets

Having effective an effective management process over the planning and utilisation of your most valuable resources is paramount. FocalPoint provides the efficient input to this process through the time recording module.

As with all FocalPoint modules, the interface is web-based, enabling your people to capture time-based data anywhere in the world, on the move or at project sites.

Resource Allocation

Using the allocation features within the project control module, time recording can be configured to control, restrict and monitor which projects and tasks resources can book their time to. Rules are easy to define and set up in the system and can be implemented within the data capture process to either streamline the data entry process, or enforce the type and/or quantity for hours booked by an individual. This helps both the organisation and the end user in making the process both fast and accurate.

Authorisation

Within the time recording module, authorisations can be set up in a number of ways. For smaller organisations, where authorisation is not required, this can be bypassed. Alternatively, methods such as departmental approval or project-oriented approval can be set up, either independently or in combination. Using the alert functionality, approvers can be informed in real-time when authorisations are required, via email or SMS. A one-button click from the email will take the approver straight to the specific timesheet for a quick and effective decision to be made.

Expenses and Credit Card forms can be entered in either home or foreign currency values with associated exchange rates to cover international use.

Site Timesheets

For many organisations, the responsibility for recording time does not fall to the individual, but rather to the site or department head in charge of those resources. For this scenario, the Site Timesheets feature can be utilised. This allows multiple resources to be allocated to a site, with associated cost and revenue rates which can then be pre-populated to the timesheets entry form. This makes the input of multiple resource hours quick and efficient, whilst retaining the ability to record multiple types of overtime and other associated costs.

Benefits

• Quick & easy to use
• Flexible controls
• Built in workflow and authorisation rules
• Integrated alerts
• Extensive overtime analysis options
• Integration to payroll
• Real time update to project costing