Access Dimensions

Access Dimensions Project Management

Costing

Access Dimensions costing handles the complex requirements of project-based companies, such as Engineers, Consultants, Publishers, Architects and Advertising Agencies. Because this module is updated automatically by every other part of the Dimensions system, there is almost no limit to the range of business activities it can be used to control. Departmental budgets, promotional campaigns, telephone costs and P11D expenses are just some of the areas you can target. Access Dimensions holds a huge amount of information on each project, from start and finish dates to actual costs, committed costs and cash flow. See your total exposure at any given time, with P&L reports based on commitments or cash flow. Individual projects are analysed over an unlimited number of cost centres, using a hierarchical structure up to 10 levels deep, and viewed from Microsoft Project for further analysis and manipulation.

Compulsory Costing

Tighten your grip on projects and budgets even further, using the compulsory costing feature. You can choose to apply costing controls across the entire system, in which case every selected transaction type (including sales and purchase orders, stock movements and VAT journals) must be updated to a specific project or projects. Alternatively, you can limit compulsory costing to specific analysis codes. In either case, allocation is carried out on a line by line basis.

Invoice Out of Costing

Sales invoices can be generated from within the Access Dimensions costing system, based upon the cost transactions posted to each job, project and cost centre. Costs can be sorted using a variety of methods (date, type and so on) and compiled into a single invoice covering numerous different projects. You have complete control over the final invoiced value and the amount of information displayed, making project invoicing easier than ever before.

Multi-Currency

Access Dimensions handles cash in any number of currencies and makes light work of revaluing debtors, creditors and bank accounts. You can easily get a consolidation of all cash in all currencies at current exchange rates.

Work In Progress

Accurate tracking of work in progress can make the difference between profit and loss. When cost transactions are converted into sales invoices, they automatically update work in progress for the project. Cost transactions that cannot be invoiced are removed from work in progress, to be analysed as extra or unrecoverable costs.

Time Sheets

Timesheets can be entered using a range of different formats. They can even be submitted directly by staff working off-site, using standard email and electronic messaging (XML). The system calculates staff productivity, tracks lost man-hours and enables time costs to be uplifted to reflect overhead recovery or profit for recharge to clients.

Payroll Link

Timesheet data can pass directly into Access Payroll, for automated salary calculations. Employer’s National Insurance contributions calculated in Payroll can update all the relevant projects in costing.

Access FocalPoint for Projects

The project management functionality of Access Dimensions is further enhanced by the web-based FocalPoint modules. Access FocalPoint brings web-enabled data capture to the Access Accounts product range. FocalPoint allows all the people in your organisation quick and easy access to record time, expenses and purchasing as well as manage projects and plan resources. FocalPoint reduces time consuming business activity by empowering your staff with extensive self-service facilities. FocalPoint’s easily configurable workflows mean that you can build in robust and yet simple to process protocols to manage the approval of time, expenses and purchasing.