Access Dimensions and FocalPoint

A Complete ERP Solution For Professional Companies in the Construction Industry

Elite Business Services has taken the comprehensive Access Dimensions accounting and business management solution, added the FocalPoint web portal project management modules and added our own industry know-how to produce a software solution designed specifically to meet the requirements of professional services companies in the construction sector. Our software has helped many organisations including architects, civil engineers, surveyors and building contractors.

Information You Need

Our solution is designed to provide you with ‘touch of a button’ access to your company’s state of business. From management reporting to reporting on a project by project basis the information you need is always comprehensive, accurate and readily available.

Flexible Project Initiation

You can create multiple projects from a central point of reference with ease and flexibility. Records and job bags are highly configurable and can be set up to capture the precise information you need.

At a Glance View of Resources

View your future commitments for the days weeks and months ahead. Schedule appropriate resources based on skills experience, and capabilities. A graphical planner gives immediate, visual access to project detail and bookings. With total clarity of your commitments and easy to use booking and scheduling tools you can plan, prepare and juggle activity smoothly and profitably.

Capture all Time-Based Activity

Whatever your method for capturing time-based activity there is a time sheet to fit. Data can be fed to PDA’s, entered online, into a spreadsheet or any industry-specific application and transferred seamlessly into a workflow incurring all the necessary checks and authorisations before automatically updating the project costing system and payroll.

Budgetary Controls and Milestones

Budgets can be set for costs and revenues at cost centre and project level for flexibility and passed through stakeholder sign off prior to going live. To facilitate logical planning and control, milestones can be set at any stage and budgets analysed at frequent intervals enabling you to take remedial action in the case of over-spending and under-billing.

Simple Cost and WIP Analysis

All standard methods for WIP calculation are catered for. In-built workflow ensures that every transaction, from purchase orders, invoices and journals to online timesheets and credit card expenses are reflected in the most complete and recent view of your actual and committed costs.

Integrated Client Billing

Highly flexible billing means you are always in tune with the needs of your customer and the needs of your business. Invoices can be raised on cost plus contract price, with costs shown as a line detail of a schedule based on the estimate or round sum amount.

Uplifts can be applied on a fixed or variable percentage with phased or staged invoicing enabling applications for payment and retention to be handled with ease. In every case, reports and alerts advise when billing is due or overdue so you’re always in control.

Sub-Contractors C.I.S Management

Each sub contractor record holds detailed information including tax status, unique tax reference (UTR), CIS 300 name and optional insurance details. This information is matched and validated via on online connection with HMRC. As sub-contractor information goes out of date, the system automatically assembles a list to be verified the next time you connect with HMRC

Invoices submitted by your sub-contractors are entered into the system and matched to a purchase order or recorded in the purchase order register. Invoices or purchase orders can be broken down to CIS taxable elements such as labour, subsistence and travelling costs. These deductions can be viewed when entering purchase transactions via the purchase ledger, purchase order processing or purchase invoice register. Authorisation levels enable you to control your payment procedures by ensuring the invoice amount is correct and you only make payments that you are committed to at that time.

Access CIS provides a CIS300 report which can be submitted online or used to complete the HMRC paper return. Online submissions benefit from a confirmation form HMRC stating that the form has been processed.

PAYE deducted at month and year end can be entered into the Payroll where it updates the statutory returns (P32 and P35). Within the payroll system there is a field for offsetting withheld PAYE, this can be used by companies that are themselves sub-contractors.

ContractPro CIS includes a pre-formatted report for contractors to issue monthly statements to their sub-contractors showing payments made and tax deducted as per HMRC requirements. Historic (duplicate) statements of payments and deduction can also be produced.

Download Factsheet...