Project Control

FocalPoint delivers the tools and information required by project managers, directly to the desktop, enabling them to run, manage and control their projects effectively. It delivers this information in a clear and concise format, designed for the occasional user, whilst providing the features that project managers demand of a comprehensive project management module.

Setting and Monitoring Budgets

Effective control of budgets is an essential part of project management. Within FocalPoint, both cost and revenue budgets are catered for. As with many other elements of the software, the type an format of these budgets is completely configurable within the system. Budgets can be entered directly, calculated from component elements, or even derived from associated resource plans. Budgets can then optionally be profiled either weekly or monthly across the lifetime of the project.

Job Commencement

For many organisations, there is a requirement to get sign-off for any new project before budgets and resources can be assigned and the project initiated. FocalPoint provides full support for this process through the configuration of flexible workflow rules.

Resource Planning and Allocation

Resource Allocation allows project managers to dictate which resources are able to book time on any of their projects and within a project, any specified task. These allocations can also be used to track and control the amount of hours the individual has been allocated for the specified activity. In addition to allocation, it is also possible to create a comprehensive resource plan for the project combining resources, grades or roles onto a detailed project timeline.

Milestones

Against any project, a project manager can record and manage key milestones and events. Milestone types and statuses are fully configurable within the software, values including specific cost centres within the project can be associated to any milestones. It is also possible to allocate milestones to other users within the organisation who can automatically be alerted when any action is required.

Goods Receiving

Often, the best person in the organisation to notify when goods or services have been received is the originator of the purchase request or its associated project manager. As a result, FocalPoint allows users to process goods received against purchase orders within the system, updating the Purchase Order module in real-time.

Invoice Register

Inevitably purchase invoices will be received into the organisation, which do not match any originating purchase orders. For these transactions, FocalPoint has an interface directly into the Access Dimensions invoice register module. This allows invoices to be coded, scanned documents to be viewed and transactions authorised to complete the purchasing cycle all from within the FocalPoint application.

Benefits

• Multiple form templates
• Independent workflow and authorisation rules
• Integrated alerts
• Multiple levels of approval
• Full integration with stock control and financials
• Attach documents to any purchase request